Dear Colleagues, AIPEA Council has recently worked to update its statutes and by-laws, and it is necessary to receive approval from members to enact these changes. The proposed modifications are aimed at:\ \ \- maintaining a core of rules in the Statutes while moving most of what is susceptible to future modification to By-laws. This is because AIPEA is a legally registered society in Spain, and changing Statutes is legally and procedurally more complicated than changing By-laws, so this is motivated by a desire to make it easier for future AIPEA Councils to do their business;\ \ \- including in the Statutes and By-laws the merging of ICC and Euroclay as a series of biennial CLAY meetings; \ \ \- moving most of the issues relative to CLAY conference guidelines to the By-laws (see above) and Guidelines;\ \ \- updating AIPEA membership to include individual members of national clay groups (NCGs);\ \ \- listing AIPEA committees (Nomenclature, ECCS, ACAC, Teaching, and Hazardous materials) in the By-laws. This has required a major rewriting of both Statutes and By-laws (see attached versions of the modified text both with changes tracked and with changes accepted). These changes have been approved by AIPEA Council. To come into force these **modifications now need to be approved by AIPEA members** which is the objective of the present ballot. **All votes should be cast by July 4, 24:00 (UTC +2) for either:** **Yes. I approve the modifications** proposed by AIPEA Council to its Statutes and By-laws OR **No. I reject the modifications** proposed by AIPEA Council to its Statutes and By-laws **Please submit your response to the AIPEA secretary email inbox by 4-July-2025**:  [secretary@aipea.org](mailto:secretary@aipea.org)   *NOTE: If you received this ballot and are not currently a member of an AIPEA-affiliated clay society, please disregard it.*    Thank you for your participation, Peter R \--   Peter Ryan, Ph.D. Secretary, AIPEA Department of Earth and Climate Sciences & Environmental Studies Program Middlebury College, Vermont 05753 USA [pryan@middlebury.edu](mailto:pryan@middlebury.edu) 1-802-443-2557