Response Requested: GSW Council Meeting May 5th 3-5pm EDT
Dear Councilors (cc GSW Advisory Team):
Based on your responses, it seems May 5th is the better date for most councilors for our spring meeting.
Please hold May 5th from 3-5pm. Zoom link below. This is the afternoon of our May 5th meeting. (Upcoming meetings April 21, May 5, May 19th).
There are two special agenda items. Item #1 is for immediate consideration.
- As you have heard previously, my major goal for GSW in 2021 is to revamp our membership process. This entails replacing our online form with a direct “apply and pay” in one step at MSA and allowing for gift memberships. We received a $1,700 quote from MSA for this work, which I authorized. Subsequently, MSA informed me that they were migrating MSA’s entire membership platform from Lasso to a cloud-based service. Migration of societies will be compulsory. I have received a quote for that migration (attached) at $3,500. We have a choice. We can:
(a) add functionality to our current process now for $1,700 and then pay $3,500 this summer for the Lasso->cloud
(b) not gain functionality now but gain it as part of our $3,500 migration (by July 1)
(c ) look for another society to host our membership process
We are currently on path (a). While I am eager to revamp our membership process and to add gift memberships, it perhaps does not justify expenditure of $1,700 to get this done 4-5 months earlier. I am therefore recommending option (b). Please speak up if you would argue for (a) or (c). The quote is attached.
- My second major goal for GSW in 2021 is to protect our society’s website from cyber-attack. We have had the great fortune of identifying the person who owns our domain name and who has been a benevolent financial sponsor of the society all these years (Applegate). We are also fortunate that Ryan Haupt has sourced a quote to migrate our website off of AGI’s server to a new server (TBD – right Ryan?). That proposal is also attached here so that you can be prepared for our meeting on the 5th where I will put this to Council for approval.
In other news, we have these fall dates reserved for in-person meetings at the Cosmos Club.
September 8
September 29
October 13
November 10
December 1
Sincerely,
Liz
Liz Cottrell (she/her) is inviting you to a scheduled Zoom meeting.
Topic: GSW Spring Council Meeting
Time: May 5, 2021 03:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 851 0506 0234
Passcode: n9F9ji
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Dear Liz, all,
Thank you for organizing the spring meeting.
I like option (b), since the migration will take place anyway in the near future.
Thank you, Ryan, for soliciting that quote to migrate our website. Seems very thorough and well reasoned.
All the best,
Ester.
Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies of Sciences, Engineering, and Medicine
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso
Past President, Geological Society of Washington
From: Cottrell, Elizabeth cottrelle@si.edu
Sent: Friday, April 9, 2021 2:31 PM
To: GSW Council
Cc: haynesjx@jmu.edu
Subject: [Gsw-councilplus-l] Response Requested: GSW Council Meeting May 5th 3-5pm EDT
Dear Councilors (cc GSW Advisory Team):
Based on your responses, it seems May 5th is the better date for most councilors for our spring meeting.
Please hold May 5th from 3-5pm. Zoom link below. This is the afternoon of our May 5th meeting. (Upcoming meetings April 21, May 5, May 19th).
There are two special agenda items. Item #1 is for immediate consideration.
- As you have heard previously, my major goal for GSW in 2021 is to revamp our membership process. This entails replacing our online form with a direct "apply and pay" in one step at MSA and allowing for gift memberships. We received a $1,700 quote from MSA for this work, which I authorized. Subsequently, MSA informed me that they were migrating MSA's entire membership platform from Lasso to a cloud-based service. Migration of societies will be compulsory. I have received a quote for that migration (attached) at $3,500. We have a choice. We can:
(a) add functionality to our current process now for $1,700 and then pay $3,500 this summer for the Lasso->cloud
(b) not gain functionality now but gain it as part of our $3,500 migration (by July 1)
(c ) look for another society to host our membership process
We are currently on path (a). While I am eager to revamp our membership process and to add gift memberships, it perhaps does not justify expenditure of $1,700 to get this done 4-5 months earlier. I am therefore recommending option (b). Please speak up if you would argue for (a) or (c). The quote is attached.
- My second major goal for GSW in 2021 is to protect our society's website from cyber-attack. We have had the great fortune of identifying the person who owns our domain name and who has been a benevolent financial sponsor of the society all these years (Applegate). We are also fortunate that Ryan Haupt has sourced a quote to migrate our website off of AGI's server to a new server (TBD - right Ryan?). That proposal is also attached here so that you can be prepared for our meeting on the 5th where I will put this to Council for approval.
In other news, we have these fall dates reserved for in-person meetings at the Cosmos Club.
September 8
September 29
October 13
November 10
December 1
Sincerely,
Liz
Liz Cottrell (she/her) is inviting you to a scheduled Zoom meeting.
Topic: GSW Spring Council Meeting
Time: May 5, 2021 03:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/85105060234?pwd=bjJYUjVPSlRoSkZuT3htZW9OY0QwUT09
Meeting ID: 851 0506 0234
Passcode: n9F9ji
One tap mobile
+19292056099,,85105060234#,,,,*132410# US (New York)
+13017158592,,85105060234#,,,,*132410# US (Washington DC)
Dial by your location
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
Meeting ID: 851 0506 0234
Passcode: 132410
Find your local number: https://us02web.zoom.us/u/kbAksUG9jI