Sent from my iPhone

Begin forwarded message:

From: "Allan, James F." <jallan@nsf.govmailto:jallan@nsf.gov>
To: "gsw-councilplus-l-bounces@minlists.orgmailto:gsw-councilplus-l-bounces@minlists.org" <gsw-councilplus-l-bounces@minlists.orgmailto:gsw-councilplus-l-bounces@minlists.org>, "Christopher Swezey" <cswezey@usgs.govmailto:cswezey@usgs.gov>
Subject: Draft Council Agenda for October 26 meeting

Dear All:

I received one (important) suggestion for the upcoming Council agenda, and added this report to the attached draft agenda. I have attached the relevant reports and documents in my possession- I have not yet seen an auditor's report.

The draft agenda is attached and copied below. I have omitted reports that were given in the Spring (like membership, etc.) to make sure that we address the issues that need addressing. That is why I placed an important unresolved issue- choosing the awards- early in the meeting. We also need to make sure that we allocate adequate time to discussion of the financial reports, the member survey and meeting structure, and nominations for GSW positions and chairs (the latter to help prevent a repetition of my mistake in agenda item 3).

Let me know if the agenda needs changes or additions.

Thanks for all of your help, Jamie Allan

GSW Council Meeting Draft Agenda
October 26th, 2016
Board Room, AGU HQ

1. Call meeting to order at 3 PM
   

2. Reading and approval of the minutes from the Spring 2016 GSW Council meeting (Pat Carr)
   

3. Awards and Sleeping Bear (Jamie Allan)
   

a.    Bradley Prize (best paper- first and second)

b.    Great Dane (best informal communication)

c.    Sleeping Bear (best unrehearsed, spontaneous humor)

4. Officer Reports and Committee Reports
   

Treasurer Report (Odette James)

Audit Committee (Odette James?)

Finance Committee (Jamie Allan for Nora Noffke)

       Need for approval of revised investment policy

5. Old Business
   

Document Retention (Pat Carr/Jamie Allan)

       - Not much to say other than intend to address soon

GSW's 125th birthday (Maeve Boland/Callan Bentley/Elizabeth Crafford))

6. New Business
   

Member Survey Results (Rick Arevelo)

Approval for placing meeting minutes and corrections online (retain approval of minutes at meeting) (Carl-Henry Geschwind)

2 speaker vs 3 speaker meeting structure (Jamie Allan/Nick Geboy/Callan Bentley)

Nominations for GSW Officers (Chris Swezey/Callan Bentley)

7. Adjourn at 5 PM
   

Oops.  The treasurer's report and spreadsheet circulated with Jamie's
message were drafts, submitted to the Finance Committee.  I had planned to
update them before having them sent out to the council.  I will do so over
the weekend and send them on to you on Monday.  Unless the stock market
crashes in the next few days, any changes will be very minor, however.  They
will incorporate the results of the recent Finance Committee meeting and
update the year-to-date column of the spreadsheet.

Odette James

From: gsw-councilplus-l-bounces@minlists.org
[mailto:gsw-councilplus-l-bounces@minlists.org] On Behalf Of Allan, James F.
Sent: Thursday, October 20, 2016 9:05 AM
To: gsw-councilplus-l@minlists.org
Subject: [Gsw-councilplus-l] Fwd: Draft Council Agenda for October 26
meeting

Sent from my iPhone

Begin forwarded message:

From: "Allan, James F." jallan@nsf.gov
To: "gsw-councilplus-l-bounces@minlists.org"
gsw-councilplus-l-bounces@minlists.org, "Christopher Swezey"
cswezey@usgs.gov
Subject: Draft Council Agenda for October 26 meeting

Dear All:

I received one (important) suggestion for the upcoming Council agenda, and
added this report to the attached draft agenda. I have attached the relevant
reports and documents in my possession- I have not yet seen an auditor's
report.

The draft agenda is attached and copied below. I have omitted reports that
were given in the Spring (like membership, etc.) to make sure that we
address the issues that need addressing. That is why I placed an important
unresolved issue- choosing the awards- early in the meeting. We also need to
make sure that we allocate adequate time to discussion of the financial
reports, the member survey and meeting structure, and nominations for GSW
positions and chairs (the latter to help prevent a repetition of my mistake
in agenda item 3).

Let me know if the agenda needs changes or additions.

Thanks for all of your help, Jamie Allan

GSW Council Meeting Draft Agenda
October 26th, 2016
Board Room, AGU HQ

1. Call meeting to order at 3 PM
   

2. Reading and approval of the minutes from the Spring 2016 GSW Council
   

meeting (Pat Carr)

3. Awards and Sleeping Bear (Jamie Allan)
   

a.    Bradley Prize (best paper- first and second)

b.    Great Dane (best informal communication)

c.    Sleeping Bear (best unrehearsed, spontaneous humor)

4. Officer Reports and Committee Reports
   

Treasurer Report (Odette James)

Audit Committee (Odette James?)

Finance Committee (Jamie Allan for Nora Noffke)

       Need for approval of revised investment policy

5. Old Business
   

Document Retention (Pat Carr/Jamie Allan)

       - Not much to say other than intend to address soon

GSW's 125th birthday (Maeve Boland/Callan Bentley/Elizabeth Crafford))

6. New Business
   

Member Survey Results (Rick Arevelo)

Approval for placing meeting minutes and corrections online (retain approval
of minutes at meeting) (Carl-Henry Geschwind)

2 speaker vs 3 speaker meeting structure (Jamie Allan/Nick Geboy/Callan
Bentley)

Nominations for GSW Officers (Chris Swezey/Callan Bentley)

7. Adjourn at 5 PM
   

Attached are the final GSW financial spreadsheet and Treasurer's Report for
the October 26 council meeting.  Please review these before the meeting.
The spreadsheet is complex and I will not explain it at the meeting, so if
you do not understand it before the meeting, you probably will not
understand the report.  Also I will bring only 1-2 extra copies to the
meeting, so please bring copies, hard copies or copies on your laptops,
whichever you prefer.

Cheers

Odette James

From: gsw-councilplus-l-bounces@minlists.org
[mailto:gsw-councilplus-l-bounces@minlists.org] On Behalf Of Allan, James F.
Sent: Thursday, October 20, 2016 9:05 AM
To: gsw-councilplus-l@minlists.org
Subject: [Gsw-councilplus-l] Fwd: Draft Council Agenda for October 26
meeting

Sent from my iPhone

Begin forwarded message:

From: "Allan, James F." jallan@nsf.gov
To: "gsw-councilplus-l-bounces@minlists.org"
gsw-councilplus-l-bounces@minlists.org, "Christopher Swezey"
cswezey@usgs.gov
Subject: Draft Council Agenda for October 26 meeting

Dear All:

I received one (important) suggestion for the upcoming Council agenda, and
added this report to the attached draft agenda. I have attached the relevant
reports and documents in my possession- I have not yet seen an auditor's
report.

The draft agenda is attached and copied below. I have omitted reports that
were given in the Spring (like membership, etc.) to make sure that we
address the issues that need addressing. That is why I placed an important
unresolved issue- choosing the awards- early in the meeting. We also need to
make sure that we allocate adequate time to discussion of the financial
reports, the member survey and meeting structure, and nominations for GSW
positions and chairs (the latter to help prevent a repetition of my mistake
in agenda item 3).

Let me know if the agenda needs changes or additions.

Thanks for all of your help, Jamie Allan

GSW Council Meeting Draft Agenda
October 26th, 2016
Board Room, AGU HQ

1. Call meeting to order at 3 PM
   

2. Reading and approval of the minutes from the Spring 2016 GSW Council
   

meeting (Pat Carr)

3. Awards and Sleeping Bear (Jamie Allan)
   

a.    Bradley Prize (best paper- first and second)

b.    Great Dane (best informal communication)

c.    Sleeping Bear (best unrehearsed, spontaneous humor)

4. Officer Reports and Committee Reports
   

Treasurer Report (Odette James)

Audit Committee (Odette James?)

Finance Committee (Jamie Allan for Nora Noffke)

       Need for approval of revised investment policy

5. Old Business
   

Document Retention (Pat Carr/Jamie Allan)

       - Not much to say other than intend to address soon

GSW's 125th birthday (Maeve Boland/Callan Bentley/Elizabeth Crafford))

6. New Business
   

Member Survey Results (Rick Arevelo)

Approval for placing meeting minutes and corrections online (retain approval
of minutes at meeting) (Carl-Henry Geschwind)

2 speaker vs 3 speaker meeting structure (Jamie Allan/Nick Geboy/Callan
Bentley)

Nominations for GSW Officers (Chris Swezey/Callan Bentley)

7. Adjourn at 5 PM