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Spring 2020 GSW Council Meeting

SE
Sztein, Ester
Tue, Apr 14, 2020 2:17 PM

Dear all,

I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:

https://forms.gle/9m6yxoGavRAbvUDD7

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Dear all, I hope you and yours are doing well in these unsettled times! I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. Please fill out the quick survey here: https://forms.gle/9m6yxoGavRAbvUDD7 Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso
SE
Sztein, Ester
Mon, Apr 20, 2020 3:42 PM

Dear all,

Hope everyone and their families and friends are doing well!

I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at:

https://forms.gle/apMnmi2jwXhbRPge7

This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible.
We will hold the meeting via Zoom at 4 pm on the selected date.

If you have any items for the agenda or ideas for discussion, please send those to me separately.

Thank you very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Tuesday, April 14, 2020 10:17 AM
To: gsw-councilplus-l@minlists.org
Subject: Spring 2020 GSW Council Meeting

Dear all,

I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:

https://forms.gle/9m6yxoGavRAbvUDD7

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Dear all, Hope everyone and their families and friends are doing well! I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at: https://forms.gle/apMnmi2jwXhbRPge7 This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible. We will hold the meeting via Zoom at 4 pm on the selected date. If you have any items for the agenda or ideas for discussion, please send those to me separately. Thank you very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Tuesday, April 14, 2020 10:17 AM To: gsw-councilplus-l@minlists.org Subject: Spring 2020 GSW Council Meeting Dear all, I hope you and yours are doing well in these unsettled times! I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. Please fill out the quick survey here: https://forms.gle/9m6yxoGavRAbvUDD7 Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso
SE
Sztein, Ester
Tue, Apr 21, 2020 11:48 PM

Dear all,

Thank you so much for your prompt answers!

The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in.

Thank you all very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Monday, April 20, 2020 11:42 AM
To: gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: GSW One-question survey: Spring 2020 Council Meeting

Dear all,

Hope everyone and their families and friends are doing well!

I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at:

https://forms.gle/apMnmi2jwXhbRPge7

This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible.
We will hold the meeting via Zoom at 4 pm on the selected date.

If you have any items for the agenda or ideas for discussion, please send those to me separately.

Thank you very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Tuesday, April 14, 2020 10:17 AM
To: gsw-councilplus-l@minlists.org
Subject: Spring 2020 GSW Council Meeting

Dear all,

I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:

https://forms.gle/9m6yxoGavRAbvUDD7

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Dear all, Thank you so much for your prompt answers! The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in. Thank you all very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Monday, April 20, 2020 11:42 AM To: gsw-councilplus-l@minlists.org Cc: Sztein, Ester Subject: GSW One-question survey: Spring 2020 Council Meeting Dear all, Hope everyone and their families and friends are doing well! I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at: https://forms.gle/apMnmi2jwXhbRPge7 This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible. We will hold the meeting via Zoom at 4 pm on the selected date. If you have any items for the agenda or ideas for discussion, please send those to me separately. Thank you very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Tuesday, April 14, 2020 10:17 AM To: gsw-councilplus-l@minlists.org Subject: Spring 2020 GSW Council Meeting Dear all, I hope you and yours are doing well in these unsettled times! I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. Please fill out the quick survey here: https://forms.gle/9m6yxoGavRAbvUDD7 Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso
CG
Carl-Henry Geschwind
Tue, May 5, 2020 2:45 PM

Dear y'all:

Attached please find my GSW Treasurer's Report, to be discussed at the GSW Council meeting on 5/13.

Basically, we are doing surprisingly well given all of the economic turbulence, although long-term the financial situation is still challenging..

This report is for the fiscal year that will end 30 June 2020. Numbers are still projections, but there shouldn't be much activity for the remainder of the year.

As for inflows into the General Fund (which is in essence our checking account that funds our operations), I am now expecting member dues and contributions to be about 5% below last year (we also had an extra $400 last year because of a field trip led by Dan Doctor at the AGU meeting), which is about our usual annual decrease in inflows due to our shrinking membership. During February and March it looked like we would be much below this, but collections picked up significantly during April.

As for outflows, we are benefitting this year because we are paying for meeting space for only 8 meetings, rather than our usual 12 meetings (no payments for the 3 virtual meetings, and AGU picked up the Cosmos Club tab for the November Bradley Lecture meeting because of the cancelled meeting space at their building). But even considering only the 7 meetings at the Cosmos Club this year, average cost per meeting was down ($1,006 per meeting, as compared to $1,117 per meeting in 2018/19), which suggests that attendees have moderated their drinks consumption this year and that last year's high drinks consumption may have been an anomaly.

Because of the much lower outflows, I anticipate needing only about a $2,000 transfer from the Invested Funds to balance the General Fund - much less than the $6,800 transferred last year.

In addition, despite all of the gyrations in the stock market, the balance in our Invested Funds (as of yesterday evening, 5/4/2020) is about where it was as of 6/30/19 - so the conservative funds that Odette James, our previous Treasurer, picked for us about 10 years ago have really proven their value.

If we had had our full 12 physical meetings this year, though, our cash outflows would probably have exceeded our inflows by about $5,500 - about the same as last year. This is roughly 3% of our Invested Funds. If our membership dues and contributions keep shrinking at about 4-5% a year, and our expenses do not decrease, then in perhaps 5 years we might find ourselves in a situation where our cash deficit is 5% of our Invested Funds - which would be the limit of what is sustainable. Thus, over the long term we do still need to think about how to stabilize membership and/or cut costs.

--Carl-Henry

Dear y'all: Attached please find my GSW Treasurer's Report, to be discussed at the GSW Council meeting on 5/13. Basically, we are doing surprisingly well given all of the economic turbulence, although long-term the financial situation is still challenging.. This report is for the fiscal year that will end 30 June 2020. Numbers are still projections, but there shouldn't be much activity for the remainder of the year. As for inflows into the General Fund (which is in essence our checking account that funds our operations), I am now expecting member dues and contributions to be about 5% below last year (we also had an extra $400 last year because of a field trip led by Dan Doctor at the AGU meeting), which is about our usual annual decrease in inflows due to our shrinking membership. During February and March it looked like we would be much below this, but collections picked up significantly during April. As for outflows, we are benefitting this year because we are paying for meeting space for only 8 meetings, rather than our usual 12 meetings (no payments for the 3 virtual meetings, and AGU picked up the Cosmos Club tab for the November Bradley Lecture meeting because of the cancelled meeting space at their building). But even considering only the 7 meetings at the Cosmos Club this year, average cost per meeting was down ($1,006 per meeting, as compared to $1,117 per meeting in 2018/19), which suggests that attendees have moderated their drinks consumption this year and that last year's high drinks consumption may have been an anomaly. Because of the much lower outflows, I anticipate needing only about a $2,000 transfer from the Invested Funds to balance the General Fund - much less than the $6,800 transferred last year. In addition, despite all of the gyrations in the stock market, the balance in our Invested Funds (as of yesterday evening, 5/4/2020) is about where it was as of 6/30/19 - so the conservative funds that Odette James, our previous Treasurer, picked for us about 10 years ago have really proven their value. If we had had our full 12 physical meetings this year, though, our cash outflows would probably have exceeded our inflows by about $5,500 - about the same as last year. This is roughly 3% of our Invested Funds. If our membership dues and contributions keep shrinking at about 4-5% a year, and our expenses do not decrease, then in perhaps 5 years we might find ourselves in a situation where our cash deficit is 5% of our Invested Funds - which would be the limit of what is sustainable. Thus, over the long term we do still need to think about how to stabilize membership and/or cut costs. --Carl-Henry
GSWFinancialReport5-5-2020.pdf (97.42 KB)
SE
Sztein, Ester
Tue, May 5, 2020 3:56 PM

Thank you very much, Carl-Henry!
And to all, if you have items you'd like to get into the agenda for May 13th, please send them to me/us.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Carl-Henry Geschwind geschwind@fastmail.com
Sent: Tuesday, May 5, 2020 10:45 AM
To: Sztein, Ester; gsw-councilplus-l@minlists.org
Subject: GSW Treasurer's Report to Council 5-5-2020

Dear y'all:

Attached please find my GSW Treasurer's Report, to be discussed at the GSW Council meeting on 5/13.

Basically, we are doing surprisingly well given all of the economic turbulence, although long-term the financial situation is still challenging..

This report is for the fiscal year that will end 30 June 2020. Numbers are still projections, but there shouldn't be much activity for the remainder of the year.

As for inflows into the General Fund (which is in essence our checking account that funds our operations), I am now expecting member dues and contributions to be about 5% below last year (we also had an extra $400 last year because of a field trip led by Dan Doctor at the AGU meeting), which is about our usual annual decrease in inflows due to our shrinking membership. During February and March it looked like we would be much below this, but collections picked up significantly during April.

As for outflows, we are benefitting this year because we are paying for meeting space for only 8 meetings, rather than our usual 12 meetings (no payments for the 3 virtual meetings, and AGU picked up the Cosmos Club tab for the November Bradley Lecture meeting because of the cancelled meeting space at their building). But even considering only the 7 meetings at the Cosmos Club this year, average cost per meeting was down ($1,006 per meeting, as compared to $1,117 per meeting in 2018/19), which suggests that attendees have moderated their drinks consumption this year and that last year's high drinks consumption may have been an anomaly.

Because of the much lower outflows, I anticipate needing only about a $2,000 transfer from the Invested Funds to balance the General Fund - much less than the $6,800 transferred last year.

In addition, despite all of the gyrations in the stock market, the balance in our Invested Funds (as of yesterday evening, 5/4/2020) is about where it was as of 6/30/19 - so the conservative funds that Odette James, our previous Treasurer, picked for us about 10 years ago have really proven their value.

If we had had our full 12 physical meetings this year, though, our cash outflows would probably have exceeded our inflows by about $5,500 - about the same as last year. This is roughly 3% of our Invested Funds. If our membership dues and contributions keep shrinking at about 4-5% a year, and our expenses do not decrease, then in perhaps 5 years we might find ourselves in a situation where our cash deficit is 5% of our Invested Funds - which would be the limit of what is sustainable. Thus, over the long term we do still need to think about how to stabilize membership and/or cut costs.

--Carl-Henry

Thank you very much, Carl-Henry! And to all, if you have items you'd like to get into the agenda for May 13th, please send them to me/us. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Carl-Henry Geschwind <geschwind@fastmail.com> Sent: Tuesday, May 5, 2020 10:45 AM To: Sztein, Ester; gsw-councilplus-l@minlists.org Subject: GSW Treasurer's Report to Council 5-5-2020 Dear y'all: Attached please find my GSW Treasurer's Report, to be discussed at the GSW Council meeting on 5/13. Basically, we are doing surprisingly well given all of the economic turbulence, although long-term the financial situation is still challenging.. This report is for the fiscal year that will end 30 June 2020. Numbers are still projections, but there shouldn't be much activity for the remainder of the year. As for inflows into the General Fund (which is in essence our checking account that funds our operations), I am now expecting member dues and contributions to be about 5% below last year (we also had an extra $400 last year because of a field trip led by Dan Doctor at the AGU meeting), which is about our usual annual decrease in inflows due to our shrinking membership. During February and March it looked like we would be much below this, but collections picked up significantly during April. As for outflows, we are benefitting this year because we are paying for meeting space for only 8 meetings, rather than our usual 12 meetings (no payments for the 3 virtual meetings, and AGU picked up the Cosmos Club tab for the November Bradley Lecture meeting because of the cancelled meeting space at their building). But even considering only the 7 meetings at the Cosmos Club this year, average cost per meeting was down ($1,006 per meeting, as compared to $1,117 per meeting in 2018/19), which suggests that attendees have moderated their drinks consumption this year and that last year's high drinks consumption may have been an anomaly. Because of the much lower outflows, I anticipate needing only about a $2,000 transfer from the Invested Funds to balance the General Fund - much less than the $6,800 transferred last year. In addition, despite all of the gyrations in the stock market, the balance in our Invested Funds (as of yesterday evening, 5/4/2020) is about where it was as of 6/30/19 - so the conservative funds that Odette James, our previous Treasurer, picked for us about 10 years ago have really proven their value. If we had had our full 12 physical meetings this year, though, our cash outflows would probably have exceeded our inflows by about $5,500 - about the same as last year. This is roughly 3% of our Invested Funds. If our membership dues and contributions keep shrinking at about 4-5% a year, and our expenses do not decrease, then in perhaps 5 years we might find ourselves in a situation where our cash deficit is 5% of our Invested Funds - which would be the limit of what is sustainable. Thus, over the long term we do still need to think about how to stabilize membership and/or cut costs. --Carl-Henry
SE
Sztein, Ester
Sun, May 10, 2020 9:11 PM

Dear all,
I hope this email finds you and yours doing well.
I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email.

The draft agenda is as follows:

  1. Report of the secretary
  2. Report of the treasurer
  3. New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom
  4. The new normal: Membership levels and contingency planning for the Fall and beyond
  5. Other business

Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday.

All the best,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Topic: GSW Spring meeting
Time: May 13, 2020 04:00 PM Eastern Time (US and Canada)

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From: Sztein, Ester ESztein@nas.edu
Sent: Tuesday, April 21, 2020 7:48 PM
To: gsw-councilplus-l@minlists.org
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,

Thank you so much for your prompt answers!

The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in.

Thank you all very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Monday, April 20, 2020 11:42 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: GSW One-question survey: Spring 2020 Council Meeting

Dear all,

Hope everyone and their families and friends are doing well!

I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at:

https://forms.gle/apMnmi2jwXhbRPge7

This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible.
We will hold the meeting via Zoom at 4 pm on the selected date.

If you have any items for the agenda or ideas for discussion, please send those to me separately.

Thank you very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Tuesday, April 14, 2020 10:17 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Subject: Spring 2020 GSW Council Meeting

Dear all,

I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:
https://forms.gle/9m6yxoGavRAbvUDD7

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/biso

Dear all, I hope this email finds you and yours doing well. I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email. The draft agenda is as follows: 1) Report of the secretary 2) Report of the treasurer 3) New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom 4) The new normal: Membership levels and contingency planning for the Fall and beyond 5) Other business Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso Topic: GSW Spring meeting Time: May 13, 2020 04:00 PM Eastern Time (US and Canada) Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 Password: 493040 Or iPhone one-tap : US: +16465588656,,97093662458# or +16513728299,,97093662458# Or Telephone: Dial(for higher quality, dial a number based on your current location)： US: +1 646 558 8656 or +1 651 372 8299 or +1 301 715 8592 or +1 312 626 6799 or +1 470 250 9358 or +1 646 518 9805 or +1 720 928 9299 or +1 971 247 1195 or +1 213 338 8477 or +1 253 215 8782 or +1 602 753 0140 or +1 669 219 2599 or +1 669 900 6833 or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) Meeting ID: 970 9366 2458 Password: 493040 International numbers available: https://nasem.zoom.us/u/av0CKTtnF Would you like to test your Zoom connection? Please click on the link below. https://nasem.zoom.us/test NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session. From: Sztein, Ester <ESztein@nas.edu> Sent: Tuesday, April 21, 2020 7:48 PM To: gsw-councilplus-l@minlists.org Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting Dear all, Thank you so much for your prompt answers! The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in. Thank you all very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Monday, April 20, 2020 11:42 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Cc: Sztein, Ester Subject: GSW One-question survey: Spring 2020 Council Meeting Dear all, Hope everyone and their families and friends are doing well! I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at: https://forms.gle/apMnmi2jwXhbRPge7 This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible. We will hold the meeting via Zoom at 4 pm on the selected date. If you have any items for the agenda or ideas for discussion, please send those to me separately. Thank you very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Tuesday, April 14, 2020 10:17 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Subject: Spring 2020 GSW Council Meeting Dear all, I hope you and yours are doing well in these unsettled times! I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. Please fill out the quick survey here: https://forms.gle/9m6yxoGavRAbvUDD7 Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso
SE
Sztein, Ester
Tue, May 12, 2020 11:56 PM

Dear all,

Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm.

The full Zoom meeting information is found at the bottom of this message. The summary information is:

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09

Meeting ID: 970 9366 2458
Password: 493040

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Sunday, May 10, 2020 5:11 PM
To: gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,
I hope this email finds you and yours doing well.
I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email.

The draft agenda is as follows:

  1. Report of the secretary
  2. Report of the treasurer
  3. New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom
  4. The new normal: Membership levels and contingency planning for the Fall and beyond
  5. Other business

Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday.

All the best,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Topic: GSW Spring meeting
Time: May 13, 2020 04:00 PM Eastern Time (US and Canada)

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09
Password: 493040

Or iPhone one-tap :
US: +16465588656,,97093662458#  or +16513728299,,97093662458#
Or Telephone:
Dial(for higher quality, dial a number based on your current location)：
US: +1 646 558 8656  or +1 651 372 8299  or +1 301 715 8592  or +1 312 626 6799  or +1 470 250 9358  or +1 646 518 9805  or +1 720 928 9299  or +1 971 247 1195  or +1 213 338 8477  or +1 253 215 8782  or +1 602 753 0140  or +1 669 219 2599  or +1 669 900 6833  or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free)
Meeting ID: 970 9366 2458
Password: 493040
International numbers available: https://nasem.zoom.us/u/av0CKTtnF

Would you like to test your Zoom connection?  Please click on the link below.
https://nasem.zoom.us/test

NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session.

From: Sztein, Ester ESztein@nas.edu
Sent: Tuesday, April 21, 2020 7:48 PM
To: gsw-councilplus-l@minlists.org
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,

Thank you so much for your prompt answers!

The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in.

Thank you all very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Monday, April 20, 2020 11:42 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: GSW One-question survey: Spring 2020 Council Meeting

Dear all,

Hope everyone and their families and friends are doing well!

I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at:

https://forms.gle/apMnmi2jwXhbRPge7

This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible.
We will hold the meeting via Zoom at 4 pm on the selected date.

If you have any items for the agenda or ideas for discussion, please send those to me separately.

Thank you very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Tuesday, April 14, 2020 10:17 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Subject: Spring 2020 GSW Council Meeting

Dear all,

I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:
https://forms.gle/9m6yxoGavRAbvUDD7

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/biso

Dear all, Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm. The full Zoom meeting information is found at the bottom of this message. The summary information is: Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 Meeting ID: 970 9366 2458 Password: 493040 All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Sunday, May 10, 2020 5:11 PM To: gsw-councilplus-l@minlists.org Cc: Sztein, Ester Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting Dear all, I hope this email finds you and yours doing well. I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email. The draft agenda is as follows: 1) Report of the secretary 2) Report of the treasurer 3) New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom 4) The new normal: Membership levels and contingency planning for the Fall and beyond 5) Other business Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso Topic: GSW Spring meeting Time: May 13, 2020 04:00 PM Eastern Time (US and Canada) Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 Password: 493040 Or iPhone one-tap : US: +16465588656,,97093662458# or +16513728299,,97093662458# Or Telephone: Dial(for higher quality, dial a number based on your current location)： US: +1 646 558 8656 or +1 651 372 8299 or +1 301 715 8592 or +1 312 626 6799 or +1 470 250 9358 or +1 646 518 9805 or +1 720 928 9299 or +1 971 247 1195 or +1 213 338 8477 or +1 253 215 8782 or +1 602 753 0140 or +1 669 219 2599 or +1 669 900 6833 or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) Meeting ID: 970 9366 2458 Password: 493040 International numbers available: https://nasem.zoom.us/u/av0CKTtnF Would you like to test your Zoom connection? Please click on the link below. https://nasem.zoom.us/test NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session. From: Sztein, Ester <ESztein@nas.edu> Sent: Tuesday, April 21, 2020 7:48 PM To: gsw-councilplus-l@minlists.org Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting Dear all, Thank you so much for your prompt answers! The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in. Thank you all very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Monday, April 20, 2020 11:42 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Cc: Sztein, Ester Subject: GSW One-question survey: Spring 2020 Council Meeting Dear all, Hope everyone and their families and friends are doing well! I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at: https://forms.gle/apMnmi2jwXhbRPge7 This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible. We will hold the meeting via Zoom at 4 pm on the selected date. If you have any items for the agenda or ideas for discussion, please send those to me separately. Thank you very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Tuesday, April 14, 2020 10:17 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Subject: Spring 2020 GSW Council Meeting Dear all, I hope you and yours are doing well in these unsettled times! I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. Please fill out the quick survey here: https://forms.gle/9m6yxoGavRAbvUDD7 Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso
GSWSpring2020MtgAgenda.docx (13.55 KB)
GSWFinancialReport5-5-2020.pdf (97.42 KB)
CE
Cottrell, Elizabeth
Wed, May 13, 2020 2:38 PM

All,

I know I have already said this, but I am going to say it again, now, and at our Council meeting later today.

I do not think we should run GSW meetings as Zoom meetings, locked to admission after 8pm.

We should be running Zoom Webinars, with public links, that allow people to join late. With tight controls, these cannot be zoom bombed. They allow for excellent Q&A and chat. The moderator and presenters have all the control. The only difference is that you don’t see the other participants videos and people cannot vocally chime in. You can type in.

Smithsonian is running all their public programs via Zoom Webinar, with publicly visible links. There have been no issues. These events have been recorded and available after the fact too.

I know, from feedback I’ve received, that many people find it difficult to join right at 8pm (people with dependent care, for example).

I am not the person organizing the meetings, so I have no right to push this. I am very grateful for those organizing. Thank you! I only hope to make everyone aware that we have other options.

Liz

From: gsw-councilplus-l-bounces@minlists.org on behalf of Ester Sztein ESztein@nas.edu
Date: Tuesday, May 12, 2020 at 7:56 PM
To: "gsw-councilplus-l@minlists.org" gsw-councilplus-l@minlists.org
Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting

External Email - Exercise Caution

Dear all,

Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm.

The full Zoom meeting information is found at the bottom of this message. The summary information is:

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnasem.zoom.us%2Fj%2F97093662458%3Fpwd%3DUzBoT2FleHBXN3BnblVZNGY2QXdmQT09&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927414928&sdata=%2F1E68Et%2FEtm2Sj3SulKh5QtguWdicmrExwukNLkzddQ%3D&reserved=0

Meeting ID: 970 9366 2458
Password: 493040

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Sunday, May 10, 2020 5:11 PM
To: gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,
I hope this email finds you and yours doing well.
I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email.

The draft agenda is as follows:

  1. Report of the secretary
  2. Report of the treasurer
  3. New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom
  4. The new normal: Membership levels and contingency planning for the Fall and beyond
  5. Other business

Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday.

All the best,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Topic: GSW Spring meeting
Time: May 13, 2020 04:00 PM Eastern Time (US and Canada)

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09
Password: 493040

Or iPhone one-tap :
US: +16465588656,,97093662458#  or +16513728299,,97093662458#
Or Telephone:
Dial(for higher quality, dial a number based on your current location)：
US: +1 646 558 8656  or +1 651 372 8299  or +1 301 715 8592  or +1 312 626 6799  or +1 470 250 9358  or +1 646 518 9805  or +1 720 928 9299  or +1 971 247 1195  or +1 213 338 8477  or +1 253 215 8782  or +1 602 753 0140  or +1 669 219 2599  or +1 669 900 6833  or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free)
Meeting ID: 970 9366 2458
Password: 493040
International numbers available: https://nasem.zoom.us/u/av0CKTtnF

Would you like to test your Zoom connection?  Please click on the link below.
https://nasem.zoom.us/test

NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session.

From: Sztein, Ester ESztein@nas.edu
Sent: Tuesday, April 21, 2020 7:48 PM
To: gsw-councilplus-l@minlists.org
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,

Thank you so much for your prompt answers!

The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in.

Thank you all very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/bisohttps://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=WfARxz%2B9jsnJivKQMyHo4J3KU8XX7Exl8JukbpcNRk0%3D&reserved=0

From: Sztein, Ester
Sent: Monday, April 20, 2020 11:42 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: GSW One-question survey: Spring 2020 Council Meeting

Dear all,

Hope everyone and their families and friends are doing well!

I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at:

https://forms.gle/apMnmi2jwXhbRPge7https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FapMnmi2jwXhbRPge7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=hSQrnXsI19ZGIo18SGNngJ7Of9FNtrGY%2FxRXAgAJjbo%3D&reserved=0

This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible.
We will hold the meeting via Zoom at 4 pm on the selected date.

If you have any items for the agenda or ideas for discussion, please send those to me separately.

Thank you very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/bisohttps://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927434918&sdata=UKnOE0ZPRKXHZdquCkDlhIoCK%2FPuOOvA8yiMKE3Xzx8%3D&reserved=0

From: Sztein, Ester
Sent: Tuesday, April 14, 2020 10:17 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Subject: Spring 2020 GSW Council Meeting

Dear all,

I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:
https://forms.gle/9m6yxoGavRAbvUDD7https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2F9m6yxoGavRAbvUDD7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=2MLJx3blDLu7aPXZVYuLwzkNCi2je7U%2FxIx57TZ%2Fj%2FE%3D&reserved=0

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/bisohttps://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=OaacBnPWvUF2xT0jQ7ThGahBExpR5%2FLtqYMo2Nh1eKI%3D&reserved=0

All, I know I have already said this, but I am going to say it again, now, and at our Council meeting later today. I do not think we should run GSW meetings as Zoom meetings, locked to admission after 8pm. We should be running Zoom Webinars, with public links, that allow people to join late. With tight controls, these cannot be zoom bombed. They allow for excellent Q&A and chat. The moderator and presenters have all the control. The only difference is that you don’t see the other participants videos and people cannot vocally chime in. You can type in. Smithsonian is running all their public programs via Zoom Webinar, with publicly visible links. There have been no issues. These events have been recorded and available after the fact too. I know, from feedback I’ve received, that many people find it difficult to join right at 8pm (people with dependent care, for example). I am not the person organizing the meetings, so I have no right to push this. I am very grateful for those organizing. Thank you! I only hope to make everyone aware that we have other options. Liz From: <gsw-councilplus-l-bounces@minlists.org> on behalf of Ester Sztein <ESztein@nas.edu> Date: Tuesday, May 12, 2020 at 7:56 PM To: "gsw-councilplus-l@minlists.org" <gsw-councilplus-l@minlists.org> Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting External Email - Exercise Caution Dear all, Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm. The full Zoom meeting information is found at the bottom of this message. The summary information is: Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnasem.zoom.us%2Fj%2F97093662458%3Fpwd%3DUzBoT2FleHBXN3BnblVZNGY2QXdmQT09&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927414928&sdata=%2F1E68Et%2FEtm2Sj3SulKh5QtguWdicmrExwukNLkzddQ%3D&reserved=0> Meeting ID: 970 9366 2458 Password: 493040 All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Sunday, May 10, 2020 5:11 PM To: gsw-councilplus-l@minlists.org Cc: Sztein, Ester Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting Dear all, I hope this email finds you and yours doing well. I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email. The draft agenda is as follows: 1) Report of the secretary 2) Report of the treasurer 3) New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom 4) The new normal: Membership levels and contingency planning for the Fall and beyond 5) Other business Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso Topic: GSW Spring meeting Time: May 13, 2020 04:00 PM Eastern Time (US and Canada) Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 Password: 493040 Or iPhone one-tap : US: +16465588656,,97093662458# or +16513728299,,97093662458# Or Telephone: Dial(for higher quality, dial a number based on your current location)： US: +1 646 558 8656 or +1 651 372 8299 or +1 301 715 8592 or +1 312 626 6799 or +1 470 250 9358 or +1 646 518 9805 or +1 720 928 9299 or +1 971 247 1195 or +1 213 338 8477 or +1 253 215 8782 or +1 602 753 0140 or +1 669 219 2599 or +1 669 900 6833 or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) Meeting ID: 970 9366 2458 Password: 493040 International numbers available: https://nasem.zoom.us/u/av0CKTtnF Would you like to test your Zoom connection? Please click on the link below. https://nasem.zoom.us/test NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session. From: Sztein, Ester <ESztein@nas.edu> Sent: Tuesday, April 21, 2020 7:48 PM To: gsw-councilplus-l@minlists.org Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting Dear all, Thank you so much for your prompt answers! The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in. Thank you all very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=WfARxz%2B9jsnJivKQMyHo4J3KU8XX7Exl8JukbpcNRk0%3D&reserved=0> ________________________________ From: Sztein, Ester Sent: Monday, April 20, 2020 11:42 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Cc: Sztein, Ester Subject: GSW One-question survey: Spring 2020 Council Meeting Dear all, Hope everyone and their families and friends are doing well! I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at: https://forms.gle/apMnmi2jwXhbRPge7<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FapMnmi2jwXhbRPge7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=hSQrnXsI19ZGIo18SGNngJ7Of9FNtrGY%2FxRXAgAJjbo%3D&reserved=0> This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible. We will hold the meeting via Zoom at 4 pm on the selected date. If you have any items for the agenda or ideas for discussion, please send those to me separately. Thank you very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927434918&sdata=UKnOE0ZPRKXHZdquCkDlhIoCK%2FPuOOvA8yiMKE3Xzx8%3D&reserved=0> ________________________________ From: Sztein, Ester Sent: Tuesday, April 14, 2020 10:17 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Subject: Spring 2020 GSW Council Meeting Dear all, I hope you and yours are doing well in these unsettled times! I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. Please fill out the quick survey here: https://forms.gle/9m6yxoGavRAbvUDD7<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2F9m6yxoGavRAbvUDD7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=2MLJx3blDLu7aPXZVYuLwzkNCi2je7U%2FxIx57TZ%2Fj%2FE%3D&reserved=0> Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=OaacBnPWvUF2xT0jQ7ThGahBExpR5%2FLtqYMo2Nh1eKI%3D&reserved=0>
SE
Sztein, Ester
Wed, May 13, 2020 3:22 PM

Hi Liz,

Thank you for saying this. I am not sure we can make any changes for tonight's meeting, but let's discuss this afternoon.

The element that I see we would miss is the social interaction before the actual meeting starts, unless the format can be switched from a regular Zoom meeting to a webinar format at 8 pm. Does anyone know whether Zoom allows for that switch in the middle of a session?

Thank you, and see you all this afternoon,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Cottrell, Elizabeth cottrelle@si.edu
Sent: Wednesday, May 13, 2020 10:38 AM
To: Sztein, Ester; gsw-councilplus-l@minlists.org
Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting

All,

I know I have already said this, but I am going to say it again, now, and at our Council meeting later today.

I do not think we should run GSW meetings as Zoom meetings, locked to admission after 8pm.

We should be running Zoom Webinars, with public links, that allow people to join late. With tight controls, these cannot be zoom bombed. They allow for excellent Q&A and chat. The moderator and presenters have all the control. The only difference is that you don’t see the other participants videos and people cannot vocally chime in. You can type in.

Smithsonian is running all their public programs via Zoom Webinar, with publicly visible links. There have been no issues. These events have been recorded and available after the fact too.

I know, from feedback I’ve received, that many people find it difficult to join right at 8pm (people with dependent care, for example).

I am not the person organizing the meetings, so I have no right to push this. I am very grateful for those organizing. Thank you! I only hope to make everyone aware that we have other options.

Liz

From: gsw-councilplus-l-bounces@minlists.org on behalf of Ester Sztein ESztein@nas.edu
Date: Tuesday, May 12, 2020 at 7:56 PM
To: "gsw-councilplus-l@minlists.org" gsw-councilplus-l@minlists.org
Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting

External Email - Exercise Caution

Dear all,

Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm.

The full Zoom meeting information is found at the bottom of this message. The summary information is:

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnasem.zoom.us%2Fj%2F97093662458%3Fpwd%3DUzBoT2FleHBXN3BnblVZNGY2QXdmQT09&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927414928&sdata=%2F1E68Et%2FEtm2Sj3SulKh5QtguWdicmrExwukNLkzddQ%3D&reserved=0

Meeting ID: 970 9366 2458
Password: 493040

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: Sztein, Ester
Sent: Sunday, May 10, 2020 5:11 PM
To: gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,
I hope this email finds you and yours doing well.
I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email.

The draft agenda is as follows:

  1. Report of the secretary
  2. Report of the treasurer
  3. New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom
  4. The new normal: Membership levels and contingency planning for the Fall and beyond
  5. Other business

Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday.

All the best,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Topic: GSW Spring meeting
Time: May 13, 2020 04:00 PM Eastern Time (US and Canada)

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09
Password: 493040

Or iPhone one-tap :
US: +16465588656,,97093662458#  or +16513728299,,97093662458#
Or Telephone:
Dial(for higher quality, dial a number based on your current location)：
US: +1 646 558 8656  or +1 651 372 8299  or +1 301 715 8592  or +1 312 626 6799  or +1 470 250 9358  or +1 646 518 9805  or +1 720 928 9299  or +1 971 247 1195  or +1 213 338 8477  or +1 253 215 8782  or +1 602 753 0140  or +1 669 219 2599  or +1 669 900 6833  or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free)
Meeting ID: 970 9366 2458
Password: 493040
International numbers available: https://nasem.zoom.us/u/av0CKTtnF

Would you like to test your Zoom connection?  Please click on the link below.
https://nasem.zoom.us/test

NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session.

From: Sztein, Ester ESztein@nas.edu
Sent: Tuesday, April 21, 2020 7:48 PM
To: gsw-councilplus-l@minlists.org
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,

Thank you so much for your prompt answers!

The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in.

Thank you all very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/bisohttps://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=WfARxz%2B9jsnJivKQMyHo4J3KU8XX7Exl8JukbpcNRk0%3D&reserved=0

From: Sztein, Ester
Sent: Monday, April 20, 2020 11:42 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: GSW One-question survey: Spring 2020 Council Meeting

Dear all,

Hope everyone and their families and friends are doing well!

I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at:

https://forms.gle/apMnmi2jwXhbRPge7https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FapMnmi2jwXhbRPge7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=hSQrnXsI19ZGIo18SGNngJ7Of9FNtrGY%2FxRXAgAJjbo%3D&reserved=0

This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible.
We will hold the meeting via Zoom at 4 pm on the selected date.

If you have any items for the agenda or ideas for discussion, please send those to me separately.

Thank you very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/bisohttps://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927434918&sdata=UKnOE0ZPRKXHZdquCkDlhIoCK%2FPuOOvA8yiMKE3Xzx8%3D&reserved=0

From: Sztein, Ester
Sent: Tuesday, April 14, 2020 10:17 AM
To: gsw-councilplus-l@minlists.orgmailto:gsw-councilplus-l@minlists.org
Subject: Spring 2020 GSW Council Meeting

Dear all,

I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:
https://forms.gle/9m6yxoGavRAbvUDD7https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2F9m6yxoGavRAbvUDD7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=2MLJx3blDLu7aPXZVYuLwzkNCi2je7U%2FxIx57TZ%2Fj%2FE%3D&reserved=0

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,

Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edumailto:esztein@nas.edu
http://national-academies.org/bisohttps://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=OaacBnPWvUF2xT0jQ7ThGahBExpR5%2FLtqYMo2Nh1eKI%3D&reserved=0

Hi Liz, Thank you for saying this. I am not sure we can make any changes for tonight's meeting, but let's discuss this afternoon. The element that I see we would miss is the social interaction before the actual meeting starts, unless the format can be switched from a regular Zoom meeting to a webinar format at 8 pm. Does anyone know whether Zoom allows for that switch in the middle of a session? Thank you, and see you all this afternoon, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Cottrell, Elizabeth <cottrelle@si.edu> Sent: Wednesday, May 13, 2020 10:38 AM To: Sztein, Ester; gsw-councilplus-l@minlists.org Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting All, I know I have already said this, but I am going to say it again, now, and at our Council meeting later today. I do not think we should run GSW meetings as Zoom meetings, locked to admission after 8pm. We should be running Zoom Webinars, with public links, that allow people to join late. With tight controls, these cannot be zoom bombed. They allow for excellent Q&A and chat. The moderator and presenters have all the control. The only difference is that you don’t see the other participants videos and people cannot vocally chime in. You can type in. Smithsonian is running all their public programs via Zoom Webinar, with publicly visible links. There have been no issues. These events have been recorded and available after the fact too. I know, from feedback I’ve received, that many people find it difficult to join right at 8pm (people with dependent care, for example). I am not the person organizing the meetings, so I have no right to push this. I am very grateful for those organizing. Thank you! I only hope to make everyone aware that we have other options. Liz From: <gsw-councilplus-l-bounces@minlists.org> on behalf of Ester Sztein <ESztein@nas.edu> Date: Tuesday, May 12, 2020 at 7:56 PM To: "gsw-councilplus-l@minlists.org" <gsw-councilplus-l@minlists.org> Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting External Email - Exercise Caution Dear all, Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm. The full Zoom meeting information is found at the bottom of this message. The summary information is: Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnasem.zoom.us%2Fj%2F97093662458%3Fpwd%3DUzBoT2FleHBXN3BnblVZNGY2QXdmQT09&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927414928&sdata=%2F1E68Et%2FEtm2Sj3SulKh5QtguWdicmrExwukNLkzddQ%3D&reserved=0> Meeting ID: 970 9366 2458 Password: 493040 All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: Sztein, Ester Sent: Sunday, May 10, 2020 5:11 PM To: gsw-councilplus-l@minlists.org Cc: Sztein, Ester Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting Dear all, I hope this email finds you and yours doing well. I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email. The draft agenda is as follows: 1) Report of the secretary 2) Report of the treasurer 3) New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom 4) The new normal: Membership levels and contingency planning for the Fall and beyond 5) Other business Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso Topic: GSW Spring meeting Time: May 13, 2020 04:00 PM Eastern Time (US and Canada) Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 Password: 493040 Or iPhone one-tap : US: +16465588656,,97093662458# or +16513728299,,97093662458# Or Telephone: Dial(for higher quality, dial a number based on your current location)： US: +1 646 558 8656 or +1 651 372 8299 or +1 301 715 8592 or +1 312 626 6799 or +1 470 250 9358 or +1 646 518 9805 or +1 720 928 9299 or +1 971 247 1195 or +1 213 338 8477 or +1 253 215 8782 or +1 602 753 0140 or +1 669 219 2599 or +1 669 900 6833 or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) Meeting ID: 970 9366 2458 Password: 493040 International numbers available: https://nasem.zoom.us/u/av0CKTtnF Would you like to test your Zoom connection? Please click on the link below. https://nasem.zoom.us/test NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session. From: Sztein, Ester <ESztein@nas.edu> Sent: Tuesday, April 21, 2020 7:48 PM To: gsw-councilplus-l@minlists.org Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting Dear all, Thank you so much for your prompt answers! The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in. Thank you all very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=WfARxz%2B9jsnJivKQMyHo4J3KU8XX7Exl8JukbpcNRk0%3D&reserved=0> ________________________________ From: Sztein, Ester Sent: Monday, April 20, 2020 11:42 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Cc: Sztein, Ester Subject: GSW One-question survey: Spring 2020 Council Meeting Dear all, Hope everyone and their families and friends are doing well! I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at: https://forms.gle/apMnmi2jwXhbRPge7<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FapMnmi2jwXhbRPge7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=hSQrnXsI19ZGIo18SGNngJ7Of9FNtrGY%2FxRXAgAJjbo%3D&reserved=0> This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible. We will hold the meeting via Zoom at 4 pm on the selected date. If you have any items for the agenda or ideas for discussion, please send those to me separately. Thank you very much, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927434918&sdata=UKnOE0ZPRKXHZdquCkDlhIoCK%2FPuOOvA8yiMKE3Xzx8%3D&reserved=0> ________________________________ From: Sztein, Ester Sent: Tuesday, April 14, 2020 10:17 AM To: gsw-councilplus-l@minlists.org<mailto:gsw-councilplus-l@minlists.org> Subject: Spring 2020 GSW Council Meeting Dear all, I hope you and yours are doing well in these unsettled times! I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. Please fill out the quick survey here: https://forms.gle/9m6yxoGavRAbvUDD7<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2F9m6yxoGavRAbvUDD7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=2MLJx3blDLu7aPXZVYuLwzkNCi2je7U%2FxIx57TZ%2Fj%2FE%3D&reserved=0> Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. All the best, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu<mailto:esztein@nas.edu> http://national-academies.org/biso<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=OaacBnPWvUF2xT0jQ7ThGahBExpR5%2FLtqYMo2Nh1eKI%3D&reserved=0>
LM
Lawrence Meinert
Wed, May 13, 2020 3:27 PM

I am with Liz on this issue, the locking at 8 pm is just wrong.  There are several ways of not doing the 8 pm lock.  What Liz proposes is one.  There are others (a moderator lets people in) that also work.  I don’t have strong feelings about which is best, but certainly what Liz proposes is a viable path forward.

Larry Meinert
233 Bay Avenue
Slaughter Beach, DE 19963
ldmeinert@gmail.com
413-320-5669

On May 13, 2020, at 11:22 AM, Sztein, Ester ESztein@nas.edu wrote:

Hi Liz,
Thank you for saying this. I am not sure we can make any changes for tonight's meeting, but let's discuss this afternoon.
The element that I see we would miss is the social interaction before the actual meeting starts, unless the format can be switched from a regular Zoom meeting to a webinar format at 8 pm. Does anyone know whether Zoom allows for that switch in the middle of a session?
Thank you, and see you all this afternoon,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu mailto:esztein@nas.edu
http://national-academies.org/biso http://national-academies.org/biso
From: Cottrell, Elizabeth <cottrelle@si.edu mailto:cottrelle@si.edu>
Sent: Wednesday, May 13, 2020 10:38 AM
To: Sztein, Ester; gsw-councilplus-l@minlists.org mailto:gsw-councilplus-l@minlists.org
Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting

All,

I know I have already said this, but I am going to say it again, now, and at our Council meeting later today.

I do not think we should run GSW meetings as Zoom meetings, locked to admission after 8pm.

We should be running Zoom Webinars, with public links, that allow people to join late. With tight controls, these cannot be zoom bombed. They allow for excellent Q&A and chat. The moderator and presenters have all the control. The only difference is that you don’t see the other participants videos and people cannot vocally chime in. You can type in.

Smithsonian is running all their public programs via Zoom Webinar, with publicly visible links. There have been no issues. These events have been recorded and available after the fact too.

I know, from feedback I’ve received, that many people find it difficult to join right at 8pm (people with dependent care, for example).

I am not the person organizing the meetings, so I have no right to push this. I am very grateful for those organizing. Thank you! I only hope to make everyone aware that we have other options.

Liz

From: <gsw-councilplus-l-bounces@minlists.org mailto:gsw-councilplus-l-bounces@minlists.org> on behalf of Ester Sztein <ESztein@nas.edu mailto:ESztein@nas.edu>
Date: Tuesday, May 12, 2020 at 7:56 PM
To: "gsw-councilplus-l@minlists.org mailto:gsw-councilplus-l@minlists.org" <gsw-councilplus-l@minlists.org mailto:gsw-councilplus-l@minlists.org>
Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting

External Email - Exercise Caution
Dear all,
Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm.
The full Zoom meeting information is found at the bottom of this message. The summary information is:

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnasem.zoom.us%2Fj%2F97093662458%3Fpwd%3DUzBoT2FleHBXN3BnblVZNGY2QXdmQT09&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927414928&sdata=%2F1E68Et%2FEtm2Sj3SulKh5QtguWdicmrExwukNLkzddQ%3D&reserved=0
Meeting ID: 970 9366 2458
Password: 493040

All the best,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso
From: Sztein, Ester
Sent: Sunday, May 10, 2020 5:11 PM
To: gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,
I hope this email finds you and yours doing well.
I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email.

The draft agenda is as follows:

  1. Report of the secretary
  2. Report of the treasurer
  3. New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom
  4. The new normal: Membership levels and contingency planning for the Fall and beyond
  5. Other business

Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday.

All the best,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

Topic: GSW Spring meeting
Time: May 13, 2020 04:00 PM Eastern Time (US and Canada)

Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09
Password: 493040

Or iPhone one-tap :
US: +16465588656,,97093662458#  or +16513728299,,97093662458#
Or Telephone:
Dial(for higher quality, dial a number based on your current location)：
US: +1 646 558 8656  or +1 651 372 8299  or +1 301 715 8592  or +1 312 626 6799  or +1 470 250 9358  or +1 646 518 9805  or +1 720 928 9299  or +1 971 247 1195  or +1 213 338 8477  or +1 253 215 8782  or +1 602 753 0140  or +1 669 219 2599  or +1 669 900 6833  or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free)
Meeting ID: 970 9366 2458
Password: 493040
International numbers available: https://nasem.zoom.us/u/av0CKTtnF

Would you like to test your Zoom connection?  Please click on the link below.
https://nasem.zoom.us/test

NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session.

From: Sztein, Ester ESztein@nas.edu
Sent: Tuesday, April 21, 2020 7:48 PM
To: gsw-councilplus-l@minlists.org
Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting

Dear all,
Thank you so much for your prompt answers!
The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in.
Thank you all very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu mailto:esztein@nas.edu
http://national-academies.org/biso https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=WfARxz%2B9jsnJivKQMyHo4J3KU8XX7Exl8JukbpcNRk0%3D&reserved=0
From: Sztein, Ester
Sent: Monday, April 20, 2020 11:42 AM
To: gsw-councilplus-l@minlists.org mailto:gsw-councilplus-l@minlists.org
Cc: Sztein, Ester
Subject: GSW One-question survey: Spring 2020 Council Meeting

Dear all,
Hope everyone and their families and friends are doing well!
I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at:

https://forms.gle/apMnmi2jwXhbRPge7 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FapMnmi2jwXhbRPge7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=hSQrnXsI19ZGIo18SGNngJ7Of9FNtrGY%2FxRXAgAJjbo%3D&reserved=0

This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible.
We will hold the meeting via Zoom at 4 pm on the selected date.

If you have any items for the agenda or ideas for discussion, please send those to me separately.

Thank you very much,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu mailto:esztein@nas.edu
http://national-academies.org/biso https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927434918&sdata=UKnOE0ZPRKXHZdquCkDlhIoCK%2FPuOOvA8yiMKE3Xzx8%3D&reserved=0
From: Sztein, Ester
Sent: Tuesday, April 14, 2020 10:17 AM
To: gsw-councilplus-l@minlists.org mailto:gsw-councilplus-l@minlists.org
Subject: Spring 2020 GSW Council Meeting

Dear all,
I hope you and yours are doing well in these unsettled times!

I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings.

Please fill out the quick survey here:
https://forms.gle/9m6yxoGavRAbvUDD7 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2F9m6yxoGavRAbvUDD7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=2MLJx3blDLu7aPXZVYuLwzkNCi2je7U%2FxIx57TZ%2Fj%2FE%3D&reserved=0

Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting.

All the best,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu mailto:esztein@nas.edu
http://national-academies.org/biso https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=OaacBnPWvUF2xT0jQ7ThGahBExpR5%2FLtqYMo2Nh1eKI%3D&reserved=0_______________________________________________
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I am with Liz on this issue, the locking at 8 pm is just wrong. There are several ways of not doing the 8 pm lock. What Liz proposes is one. There are others (a moderator lets people in) that also work. I don’t have strong feelings about which is best, but certainly what Liz proposes is a viable path forward. Larry Meinert 233 Bay Avenue Slaughter Beach, DE 19963 ldmeinert@gmail.com 413-320-5669 > On May 13, 2020, at 11:22 AM, Sztein, Ester <ESztein@nas.edu> wrote: > > Hi Liz, > Thank you for saying this. I am not sure we can make any changes for tonight's meeting, but let's discuss this afternoon. > The element that I see we would miss is the social interaction before the actual meeting starts, unless the format can be switched from a regular Zoom meeting to a webinar format at 8 pm. Does anyone know whether Zoom allows for that switch in the middle of a session? > Thank you, and see you all this afternoon, > Ester. > > Ester Sztein, PhD > Assistant Director, Board on International Scientific Organizations > Deputy Director, Board on Research Data and Information > The National Academies > 500 5th Street, NW K504 > Washington, DC 20001 > Phone: 202-334-3049 > Fax: 202-334-2231 > Email: esztein@nas.edu <mailto:esztein@nas.edu> > http://national-academies.org/biso <http://national-academies.org/biso> > From: Cottrell, Elizabeth <cottrelle@si.edu <mailto:cottrelle@si.edu>> > Sent: Wednesday, May 13, 2020 10:38 AM > To: Sztein, Ester; gsw-councilplus-l@minlists.org <mailto:gsw-councilplus-l@minlists.org> > Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting > > All, > > I know I have already said this, but I am going to say it again, now, and at our Council meeting later today. > > I do not think we should run GSW meetings as Zoom meetings, locked to admission after 8pm. > > We should be running Zoom Webinars, with public links, that allow people to join late. With tight controls, these cannot be zoom bombed. They allow for excellent Q&A and chat. The moderator and presenters have all the control. The only difference is that you don’t see the other participants videos and people cannot vocally chime in. You can type in. > > Smithsonian is running all their public programs via Zoom Webinar, with publicly visible links. There have been no issues. These events have been recorded and available after the fact too. > > I know, from feedback I’ve received, that many people find it difficult to join right at 8pm (people with dependent care, for example). > > I am not the person organizing the meetings, so I have no right to push this. I am very grateful for those organizing. Thank you! I only hope to make everyone aware that we have other options. > > Liz > > From: <gsw-councilplus-l-bounces@minlists.org <mailto:gsw-councilplus-l-bounces@minlists.org>> on behalf of Ester Sztein <ESztein@nas.edu <mailto:ESztein@nas.edu>> > Date: Tuesday, May 12, 2020 at 7:56 PM > To: "gsw-councilplus-l@minlists.org <mailto:gsw-councilplus-l@minlists.org>" <gsw-councilplus-l@minlists.org <mailto:gsw-councilplus-l@minlists.org>> > Subject: Re: [Gsw-councilplus-l] May 13 at 4 pm: GSW Spring 2020 Council Meeting > > External Email - Exercise Caution > Dear all, > Here attached is an updated agenda and the treasurer's report for our meeting tomorrow afternoon at 4 pm. > The full Zoom meeting information is found at the bottom of this message. The summary information is: > > Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnasem.zoom.us%2Fj%2F97093662458%3Fpwd%3DUzBoT2FleHBXN3BnblVZNGY2QXdmQT09&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927414928&sdata=%2F1E68Et%2FEtm2Sj3SulKh5QtguWdicmrExwukNLkzddQ%3D&reserved=0> > Meeting ID: 970 9366 2458 > Password: 493040 > > All the best, > Ester. > > Ester Sztein, PhD > Assistant Director, Board on International Scientific Organizations > Deputy Director, Board on Research Data and Information > The National Academies > 500 5th Street, NW K504 > Washington, DC 20001 > Phone: 202-334-3049 > Fax: 202-334-2231 > Email: esztein@nas.edu > http://national-academies.org/biso > From: Sztein, Ester > Sent: Sunday, May 10, 2020 5:11 PM > To: gsw-councilplus-l@minlists.org > Cc: Sztein, Ester > Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting > > Dear all, > I hope this email finds you and yours doing well. > I wanted to remind you of our GSW Council meeting this coming Wednesday, May 13, at 4 pm. I expect the meeting, which we will do via Zoom, to last approximately 90 minutes. The information for the Zoom connection is at the bottom of this email. > > The draft agenda is as follows: > > 1) Report of the secretary > 2) Report of the treasurer > 3) New approaches to GSW meetings: trial run at AGU (3/11) and virtual meetings via Zoom > 4) The new normal: Membership levels and contingency planning for the Fall and beyond > 5) Other business > > Please let me know if you want to add items to the agenda and/or send me additional documents (thank you, Carl-Henry!). After I receive your input, I will send a final agenda on Tuesday. > > All the best, > Ester. > > Ester Sztein, PhD > Assistant Director, Board on International Scientific Organizations > Deputy Director, Board on Research Data and Information > The National Academies > 500 5th Street, NW K504 > Washington, DC 20001 > Phone: 202-334-3049 > Fax: 202-334-2231 > Email: esztein@nas.edu > http://national-academies.org/biso > > Topic: GSW Spring meeting > Time: May 13, 2020 04:00 PM Eastern Time (US and Canada) > > Join from PC, Mac, Linux, iOS or Android: https://nasem.zoom.us/j/97093662458?pwd=UzBoT2FleHBXN3BnblVZNGY2QXdmQT09 > Password: 493040 > > Or iPhone one-tap : > US: +16465588656,,97093662458# or +16513728299,,97093662458# > Or Telephone: > Dial(for higher quality, dial a number based on your current location)： > US: +1 646 558 8656 or +1 651 372 8299 or +1 301 715 8592 or +1 312 626 6799 or +1 470 250 9358 or +1 646 518 9805 or +1 720 928 9299 or +1 971 247 1195 or +1 213 338 8477 or +1 253 215 8782 or +1 602 753 0140 or +1 669 219 2599 or +1 669 900 6833 or 877 853 5257 (Toll Free) or 888 475 4499 (Toll Free) > Meeting ID: 970 9366 2458 > Password: 493040 > International numbers available: https://nasem.zoom.us/u/av0CKTtnF > > Would you like to test your Zoom connection? Please click on the link below. > https://nasem.zoom.us/test > > NOTICE: The Zoom service allows audio and any materials exchanged or viewed during the session to be recorded and shared. Please be aware that by participating in this activity, you consent to your voice, likeness, and any materials you provide, being recorded for use and dissemination, without payment of any compensation for such use, in any language, format, or media now known or later devised, and you release the National Academies of Sciences, Engineering, and Medicine from any and all claims, liability, or damages arising from any such use. The Academies will proceed in reliance upon such consent and release. If you do not consent to the foregoing, please do not join the session. > > From: Sztein, Ester <ESztein@nas.edu> > Sent: Tuesday, April 21, 2020 7:48 PM > To: gsw-councilplus-l@minlists.org > Subject: May 13 at 4 pm: GSW Spring 2020 Council Meeting > > Dear all, > Thank you so much for your prompt answers! > The day when most can meet is May 13, 2020. We will hold the meeting from 4-5:30 pm and use Zoom. We will also include a phone number that can be used to participate in the call, if anyone would prefer to call in. > Thank you all very much, > Ester. > > Ester Sztein, PhD > Assistant Director, Board on International Scientific Organizations > Deputy Director, Board on Research Data and Information > The National Academies > 500 5th Street, NW K504 > Washington, DC 20001 > Phone: 202-334-3049 > Fax: 202-334-2231 > Email: esztein@nas.edu <mailto:esztein@nas.edu> > http://national-academies.org/biso <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=WfARxz%2B9jsnJivKQMyHo4J3KU8XX7Exl8JukbpcNRk0%3D&reserved=0> > From: Sztein, Ester > Sent: Monday, April 20, 2020 11:42 AM > To: gsw-councilplus-l@minlists.org <mailto:gsw-councilplus-l@minlists.org> > Cc: Sztein, Ester > Subject: GSW One-question survey: Spring 2020 Council Meeting > > Dear all, > Hope everyone and their families and friends are doing well! > I received only a limited number of responses. This could prevent us from reaching quorum at the selected date, so I will have to ask you to please fill the 1-question survey again at: > > https://forms.gle/apMnmi2jwXhbRPge7 <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2FapMnmi2jwXhbRPge7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927424922&sdata=hSQrnXsI19ZGIo18SGNngJ7Of9FNtrGY%2FxRXAgAJjbo%3D&reserved=0> > > This version will allow you to enter your preferences better, and will allow me to choose a date for our Spring Council Meeting as soon as possible. > We will hold the meeting via Zoom at 4 pm on the selected date. > > If you have any items for the agenda or ideas for discussion, please send those to me separately. > > Thank you very much, > Ester. > > > > Ester Sztein, PhD > Assistant Director, Board on International Scientific Organizations > Deputy Director, Board on Research Data and Information > The National Academies > 500 5th Street, NW K504 > Washington, DC 20001 > Phone: 202-334-3049 > Fax: 202-334-2231 > Email: esztein@nas.edu <mailto:esztein@nas.edu> > http://national-academies.org/biso <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927434918&sdata=UKnOE0ZPRKXHZdquCkDlhIoCK%2FPuOOvA8yiMKE3Xzx8%3D&reserved=0> > From: Sztein, Ester > Sent: Tuesday, April 14, 2020 10:17 AM > To: gsw-councilplus-l@minlists.org <mailto:gsw-councilplus-l@minlists.org> > Subject: Spring 2020 GSW Council Meeting > > Dear all, > I hope you and yours are doing well in these unsettled times! > > I would like to know whether Council would prefer to meet before the April 29 or the May 13 GSW meetings. > > Please fill out the quick survey here: > https://forms.gle/9m6yxoGavRAbvUDD7 <https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2F9m6yxoGavRAbvUDD7&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=2MLJx3blDLu7aPXZVYuLwzkNCi2je7U%2FxIx57TZ%2Fj%2FE%3D&reserved=0> > > Also, please write to me separately if you have any items you'd like to be considered for inclusion in the agenda for the Spring 2020 GSW Council meeting. > > All the best, > Ester. > > Ester Sztein, PhD > Assistant Director, Board on International Scientific Organizations > Deputy Director, Board on Research Data and Information > The National Academies > 500 5th Street, NW K504 > Washington, DC 20001 > Phone: 202-334-3049 > Fax: 202-334-2231 > Email: esztein@nas.edu <mailto:esztein@nas.edu> > http://national-academies.org/biso <https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fnational-academies.org%2Fbiso&data=02%7C01%7Ccottrelle%40si.edu%7C8d94c0e76c2f4a81838008d7f6d00b92%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637249245927444913&sdata=OaacBnPWvUF2xT0jQ7ThGahBExpR5%2FLtqYMo2Nh1eKI%3D&reserved=0>_______________________________________________ > GSW-Councilplus-l mailing list > > The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. > > GSW-Councilplus-l@minlists.org > http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l
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