Empathy List Archives

PC

Patrick Carr

Wed, May 13, 2020 4:01 PM

Item 1:

I took the minutes at the Annual Meeting and have typed them up for your perusal.

I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority.

Item 2:

I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move:

To ratify the action by President Sztein to, given the impending
global pandemic, hold Regular Meetings by videoconference when
possible for the duration of stay-at-home orders for the District
of Columbia, Virginia, and Maryland, and continued unavailability
of a meeting venue, following her proposal by email to the Council
on March 11th and subsequent discussion.

There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting.

Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out.

Pat

Item 1: I took the minutes at the Annual Meeting and have typed them up for your perusal. I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority. Item 2: I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move: To ratify the action by President Sztein to, given the impending global pandemic, hold Regular Meetings by videoconference when possible for the duration of stay-at-home orders for the District of Columbia, Virginia, and Maryland, and continued unavailability of a meeting venue, following her proposal by email to the Council on March 11th and subsequent discussion. There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting. Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out. Pat

CG

Carl-Henry Geschwind

Wed, May 13, 2020 4:04 PM

Pat:

At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that?

--Carl-Henry

On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote:

Item 1:

I took the minutes at the Annual Meeting and have typed them up for your perusal.

I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority.

Item 2:

I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move:

To ratify the action by President Sztein to, given the impending
global pandemic, hold Regular Meetings by videoconference when
possible for the duration of stay-at-home orders for the District
of Columbia, Virginia, and Maryland, and continued unavailability
of a meeting venue, following her proposal by email to the Council
on March 11th and subsequent discussion.

There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting.

Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out.

Pat

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Attachments:

DRAFT GSW minutes annual 2019.pdf
signature.asc

Pat: At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that? --Carl-Henry On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote: > Item 1: > > I took the minutes at the Annual Meeting and have typed them up for your perusal. > > I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority. > > Item 2: > > I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move: > > To ratify the action by President Sztein to, given the impending > global pandemic, hold Regular Meetings by videoconference when > possible for the duration of stay-at-home orders for the District > of Columbia, Virginia, and Maryland, and continued unavailability > of a meeting venue, following her proposal by email to the Council > on March 11th and subsequent discussion. > > There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting. > > Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out. > > Pat > > > > > _______________________________________________ > GSW-Councilplus-l mailing list > > The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. > > GSW-Councilplus-l@minlists.org > http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l > > *Attachments:* > * DRAFT GSW minutes annual 2019.pdf > * signature.asc

PC

Patrick Carr

Wed, May 13, 2020 4:19 PM

The recommendation in RONR (p. 474 if you have it) stems from, if I remember the interpretations correctly, the thought that no one remembers well enough to correct the minutes from a year previous. Also, there have been more than a couple of years in my recollection where there have been no minutes retained to speak of, and even more with gaps and question marks.

Note that this doesn’t preclude them from being read, distributed to members, or even subsequently corrected.

Pat

On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind geschwind@fastmail.com wrote:

Pat:

At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that?

--Carl-Henry

On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote:

Item 1:

I took the minutes at the Annual Meeting and have typed them up for your perusal.

I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority.

Item 2:

I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move:

To ratify the action by President Sztein to, given the impending
global pandemic, hold Regular Meetings by videoconference when
possible for the duration of stay-at-home orders for the District
of Columbia, Virginia, and Maryland, and continued unavailability
of a meeting venue, following her proposal by email to the Council
on March 11th and subsequent discussion.

There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting.

Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out.

Pat

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Attachments:
• DRAFT GSW minutes annual 2019.pdf
• signature.asc

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The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages.

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The recommendation in RONR (p. 474 if you have it) stems from, if I remember the interpretations correctly, the thought that no one remembers well enough to correct the minutes from a year previous. Also, there have been more than a couple of years in my recollection where there have been no minutes retained to speak of, and even more with gaps and question marks. Note that this doesn’t preclude them from being read, distributed to members, or even subsequently corrected. Pat > On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind <geschwind@fastmail.com> wrote: > > Pat: > > At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that? > > --Carl-Henry > > On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote: >> Item 1: >> >> I took the minutes at the Annual Meeting and have typed them up for your perusal. >> >> I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority. >> >> Item 2: >> >> I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move: >> >> To ratify the action by President Sztein to, given the impending >> global pandemic, hold Regular Meetings by videoconference when >> possible for the duration of stay-at-home orders for the District >> of Columbia, Virginia, and Maryland, and continued unavailability >> of a meeting venue, following her proposal by email to the Council >> on March 11th and subsequent discussion. >> >> There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting. >> >> Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out. >> >> Pat >> >> >> >> >> _______________________________________________ >> GSW-Councilplus-l mailing list >> >> The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. >> >> GSW-Councilplus-l@minlists.org >> http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l >> >> Attachments: >> • DRAFT GSW minutes annual 2019.pdf >> • signature.asc > > _______________________________________________ > GSW-Councilplus-l mailing list > > The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. > > GSW-Councilplus-l@minlists.org > http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l

R

RCN

Wed, May 13, 2020 4:21 PM

If these are to be read out, then I would suggest that they focus on decisions made and only a broad description of the actual comments. Otherwise, people will not give honest opinions. I give as an example my caution about AGU that was seconded by Alex. I suspect he will agree with me that this discoure be replaced by “concerns were raised “ without attribution, Jamie

Sent from my iPhone

On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind geschwind@fastmail.com wrote:

Pat:

At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that?

--Carl-Henry

On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote:
Item 1:

I took the minutes at the Annual Meeting and have typed them up for your perusal.

I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority.

Item 2:

I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move:

To ratify the action by President Sztein to, given the impending
global pandemic, hold Regular Meetings by videoconference when
possible for the duration of stay-at-home orders for the District
of Columbia, Virginia, and Maryland, and continued unavailability
of a meeting venue, following her proposal by email to the Council
on March 11th and subsequent discussion.

There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting.

Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out.

Pat

GSW-Councilplus-l mailing list

The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages.

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Attachments:
DRAFT GSW minutes annual 2019.pdf
signature.asc

GSW-Councilplus-l mailing list

The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages.

GSW-Councilplus-l@minlists.org
http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l

If these are to be read out, then I would suggest that they focus on decisions made and only a broad description of the actual comments. Otherwise, people will not give honest opinions. I give as an example my caution about AGU that was seconded by Alex. I suspect he will agree with me that this discoure be replaced by “concerns were raised “ without attribution, Jamie Sent from my iPhone > On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind <geschwind@fastmail.com> wrote: > > Pat: > > At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that? > > --Carl-Henry > >> On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote: >> Item 1: >> >> I took the minutes at the Annual Meeting and have typed them up for your perusal. >> >> I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority. >> >> Item 2: >> >> I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move: >> >> To ratify the action by President Sztein to, given the impending >> global pandemic, hold Regular Meetings by videoconference when >> possible for the duration of stay-at-home orders for the District >> of Columbia, Virginia, and Maryland, and continued unavailability >> of a meeting venue, following her proposal by email to the Council >> on March 11th and subsequent discussion. >> >> There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting. >> >> Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out. >> >> Pat >> >> >> >> >> _______________________________________________ >> GSW-Councilplus-l mailing list >> >> The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. >> >> GSW-Councilplus-l@minlists.org >> http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l >> >> Attachments: >> DRAFT GSW minutes annual 2019.pdf >> signature.asc > > _______________________________________________ > GSW-Councilplus-l mailing list > > The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. > > GSW-Councilplus-l@minlists.org > http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l

SE

Sztein, Ester

Wed, May 13, 2020 4:26 PM

I agree with Jamie, certain details of discussions (attribution) should remain private to foster openness during Council deliberations.

Thank you,
Ester.

Ester Sztein, PhD
Assistant Director, Board on International Scientific Organizations
Deputy Director, Board on Research Data and Information
The National Academies
500 5th Street, NW K504
Washington, DC 20001
Phone: 202-334-3049
Fax: 202-334-2231
Email: esztein@nas.edu
http://national-academies.org/biso

From: gsw-councilplus-l-bounces@minlists.org gsw-councilplus-l-bounces@minlists.org on behalf of RCN jamesallan@starpower.net
Sent: Wednesday, May 13, 2020 12:21 PM
To: Carl-Henry Geschwind
Cc: gsw-councilplus-l@minlists.org
Subject: Re: [Gsw-councilplus-l] Draft 2019 annual meeting minutes and other items

If these are to be read out, then I would suggest that they focus on decisions made and only a broad description of the actual comments. Otherwise, people will not give honest opinions. I give as an example my caution about AGU that was seconded by Alex. I suspect he will agree with me that this discoure be replaced by “concerns were raised “ without attribution, Jamie

Sent from my iPhone

On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind <geschwind@fastmail.com mailto:geschwind@fastmail.com> wrote:

Pat:

At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that?

--Carl-Henry

On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote:
Item 1:

I took the minutes at the Annual Meeting and have typed them up for your perusal.

I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority.

Item 2:

I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move:

To ratify the action by President Sztein to, given the impending
global pandemic, hold Regular Meetings by videoconference when
possible for the duration of stay-at-home orders for the District
of Columbia, Virginia, and Maryland, and continued unavailability
of a meeting venue, following her proposal by email to the Council
on March 11th and subsequent discussion.

There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting.

Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out.

Pat

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Attachments:

DRAFT GSW minutes annual 2019.pdf
signature.asc

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The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages.

GSW-Councilplus-l@minlists.org mailto:GSW-Councilplus-l@minlists.org
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I agree with Jamie, certain details of discussions (attribution) should remain private to foster openness during Council deliberations. Thank you, Ester. Ester Sztein, PhD Assistant Director, Board on International Scientific Organizations Deputy Director, Board on Research Data and Information The National Academies 500 5th Street, NW K504 Washington, DC 20001 Phone: 202-334-3049 Fax: 202-334-2231 Email: esztein@nas.edu http://national-academies.org/biso ________________________________ From: gsw-councilplus-l-bounces@minlists.org <gsw-councilplus-l-bounces@minlists.org> on behalf of RCN <jamesallan@starpower.net> Sent: Wednesday, May 13, 2020 12:21 PM To: Carl-Henry Geschwind Cc: gsw-councilplus-l@minlists.org Subject: Re: [Gsw-councilplus-l] Draft 2019 annual meeting minutes and other items If these are to be read out, then I would suggest that they focus on decisions made and only a broad description of the actual comments. Otherwise, people will not give honest opinions. I give as an example my caution about AGU that was seconded by Alex. I suspect he will agree with me that this discoure be replaced by “concerns were raised “ without attribution, Jamie Sent from my iPhone On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind <geschwind@fastmail.com<mailto:geschwind@fastmail.com>> wrote: Pat: At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that? --Carl-Henry On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote: Item 1: I took the minutes at the Annual Meeting and have typed them up for your perusal. I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority. Item 2: I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move: To ratify the action by President Sztein to, given the impending global pandemic, hold Regular Meetings by videoconference when possible for the duration of stay-at-home orders for the District of Columbia, Virginia, and Maryland, and continued unavailability of a meeting venue, following her proposal by email to the Council on March 11th and subsequent discussion. There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting. Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out. Pat _______________________________________________ GSW-Councilplus-l mailing list The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. GSW-Councilplus-l@minlists.org<mailto:GSW-Councilplus-l@minlists.org> http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l Attachments: * DRAFT GSW minutes annual 2019.pdf * signature.asc _______________________________________________ GSW-Councilplus-l mailing list The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. GSW-Councilplus-l@minlists.org<mailto:GSW-Councilplus-l@minlists.org> http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l

PC

Patrick Carr

Wed, May 13, 2020 5:05 PM

Just to be clear, this is in response to the annual meeting, which is available to all members but does not have the text you reference.

The synopsis of that discussion is in the council minutes, which are not available to members, and which I intentionally summarize discussion for the benefit of absent councillors and future councils. A strict minutes would, yes, be just actions taken, which would be very short indeed.

I will of course amend those however we desire, but "concerns were raised" may not capture it quite enough.

Pat

On May 13, 2020, at 12:21 PM, RCN jamesallan@starpower.net wrote:

If these are to be read out, then I would suggest that they focus on decisions made and only a broad description of the actual comments. Otherwise, people will not give honest opinions. I give as an example my caution about AGU that was seconded by Alex. I suspect he will agree with me that this discoure be replaced by “concerns were raised “ without attribution, Jamie

Sent from my iPhone

On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind geschwind@fastmail.com wrote:

Pat:

At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that?

--Carl-Henry

On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote:

Item 1:

I took the minutes at the Annual Meeting and have typed them up for your perusal.

I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority.

Item 2:

I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move:

To ratify the action by President Sztein to, given the impending
global pandemic, hold Regular Meetings by videoconference when
possible for the duration of stay-at-home orders for the District
of Columbia, Virginia, and Maryland, and continued unavailability
of a meeting venue, following her proposal by email to the Council
on March 11th and subsequent discussion.

There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting.

Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out.

Pat

GSW-Councilplus-l mailing list

The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages.

GSW-Councilplus-l@minlists.org
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Attachments:
• DRAFT GSW minutes annual 2019.pdf
• signature.asc

GSW-Councilplus-l mailing list

The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages.

GSW-Councilplus-l@minlists.org
http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l

GSW-Councilplus-l mailing list

The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages.

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Just to be clear, this is in response to the annual meeting, which is available to all members but does not have the text you reference. The synopsis of that discussion is in the council minutes, which are not available to members, and which I intentionally summarize discussion for the benefit of absent councillors and future councils. A strict minutes would, yes, be just actions taken, which would be very short indeed. I will of course amend those however we desire, but "concerns were raised" may not capture it quite enough. Pat > On May 13, 2020, at 12:21 PM, RCN <jamesallan@starpower.net> wrote: > > If these are to be read out, then I would suggest that they focus on decisions made and only a broad description of the actual comments. Otherwise, people will not give honest opinions. I give as an example my caution about AGU that was seconded by Alex. I suspect he will agree with me that this discoure be replaced by “concerns were raised “ without attribution, Jamie > > Sent from my iPhone > > On May 13, 2020, at 12:04 PM, Carl-Henry Geschwind <geschwind@fastmail.com> wrote: > >> Pat: >> >> At least as long as I have been in attendance, the minutes of the Annual Meeting have always been read out and approved at the next annual meeting by the membership. Why would we want to change that? >> >> --Carl-Henry >> >> On Wed, May 13, 2020, at 12:01 PM, Patrick Carr wrote: >>> Item 1: >>> >>> I took the minutes at the Annual Meeting and have typed them up for your perusal. >>> >>> I could make the argument that they could be approved by the Council without changing the bylaws but that would be a stretch. I will, however, propose that we change the bylaws to allow that, as recommended by the current edition of Rules of Order Newly Revised (i.e., "Robert’s Rules"). This would follow three severable parts: making annual meeting minutes a duty of the Council Secretary, authorizing the Council to approve the minutes of the annual meeting, and articulating the current edition of RONR as our parliamentary authority. >>> >>> Item 2: >>> >>> I don’t think the decision shift to Zoom meeting for the duration of the pandemic had a unanimous response (and there was a considerable amount of extraneous conversation in the email thread), so I propose that it’d be cleaner to ratify that decision in the Council meeting, so I will move: >>> >>> To ratify the action by President Sztein to, given the impending >>> global pandemic, hold Regular Meetings by videoconference when >>> possible for the duration of stay-at-home orders for the District >>> of Columbia, Virginia, and Maryland, and continued unavailability >>> of a meeting venue, following her proposal by email to the Council >>> on March 11th and subsequent discussion. >>> >>> There was some talk of a Zoom subscription which implied a budget of up to $200 for this. We could add something like this, or not, since we actually have $1200 budgeted per meeting. >>> >>> Some of the extraneous conversation I mentioned above was about streaming subsequent in-person meetings. I feel we covered this rather thoroughly at a recent Council meeting and would rather leave it out. >>> >>> Pat >>> >>> >>> >>> >>> _______________________________________________ >>> GSW-Councilplus-l mailing list >>> >>> The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. >>> >>> GSW-Councilplus-l@minlists.org >>> http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l >>> >>> Attachments: >>> • DRAFT GSW minutes annual 2019.pdf >>> • signature.asc >> >> _______________________________________________ >> GSW-Councilplus-l mailing list >> >> The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. >> >> GSW-Councilplus-l@minlists.org >> http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l > _______________________________________________ > GSW-Councilplus-l mailing list > > The GSW Councilplus list serv intended for GSW Council members and GSW Committee Chairs to receive and post messages. > > GSW-Councilplus-l@minlists.org > http://lists.minlists.org/mailman/listinfo/gsw-councilplus-l